Special benefits in cases of death and disability in service -

Special benefits in cases of death and disability in service -

payment of DisabilityPension/Family pension - regarding.

No.45/3/2008-P&PW (F)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Pension & Pensioners' Welfare
3rd Floor, Lok Nayak Bhavan,
Khan Market, New Delhi-110003.
Dated 30th September, 2010
OFFICE MEMORANDUM

Subject: Special benefits in cases of death and disability in service - payment of Disability
Pension/Family pension - regarding.

The undersigned is directed to say that the pension of pensioner/family pensioners
who were drawing pension/family pension as on 1.1.2006 under the CCS(EOP) Rules is to
be revised in accordance with Department of Pension & Pensioners' Welfare Office
memorandum No.38/37/2008-P&P&W(A) dated 1.9.2008.
2. The question of modified parity between past and present pensioners, covered under
the Central Civil Services (Extraordinary Pension) Rules/Liberalized Pensionary Award
Scheme, on the lines of benefits sanctioned for ordinary pensioners/family pensioners, has
been under the consideration of the Government. It has now been decided that the revision
of pre-2006 pensioners/family pensioners coming under this category would be done as
under:-
(A) The past cases of pre-2006 pensioners/family pensioners will be revised under Para
4.1 of this Department's OM NO. 38/37/2008-P&P&W (A) dated 1.9.2008 as is being
done hithertofore and the revised pension on the basis of the provisions of this OM
worked out.
(B) The pension/family pension shall also be calculated as on 1.1.2006 by applying the
following procedure:
I. Family Pension for Categories B & C
(a) Where the deceased Government servant was not holding a pensionable post:
40% of minimum of Pay in the Pay Band plus Grade Pay/minimum Basic
Pay in the revised Scale of Pay in case of HAG and above, applicable from
1.1.2006, corresponding to the scale of pay last held by the employee, subj ect
to a minimum of Rs.4550/-
(b) Where the deceased Government servant was holding a pensionable post:
60% of minimum of Pay in the Pay Band plus Grade Pay/minimum Basic
Pay in the revised Scale of Pay in case of HAG and above, applicable from
1.1.2006, corresponding to the scale of pay last held by the employee, subject
to a minimum of RS.7,000/-
In case where the widow dies or remarries, the children shall be paid family
pension at the rates mentioned at (a) or (b) above, as applicable, and the same rate
shall also apply to fatherless/motherless children. In both cases, family pension
shall be paid to children for the period during which they would have been
eligible for family pension under the CCS (Pension) Rules. Dependent
parents/brothers/sisters etc. shall be paid family pension one-half the rate
applicable to widows/fatherless or motherless children.
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II. Family Pension under Categories D & E
Family pension shall be calculated as the minimum of Pay in the Pay Band plus
Grade Pay/minimum Basic Pay in the revised Scale of Pay in case of HAG and
above, applicable from 1.1.2006, corresponding to the scale of pay last held by the
employee.
(a) If the Government servant is not survived by his widow but is survived by
child/children only, all children together shall be eligible for family pension at the
rate of 60% of minimum of Pay in the Pay Band plus Grade Pay/minimum Basic
Pay in the revised Scale of Pay in case of HAG and above, applicable from
1.1.2006, corresponding to the scale of pay last held by the employee, subject to a
minimum ofRs. 7000/-
(b) When the Government servant dies as a bachelor or as a widower without
children, dependent pension will be admissible to parent without reference to
pecuniary circumstances, at the rate of 75% of minimum of Pay in the Pay Band
plus Grade Pay/minimum Basic Pay in case of HAG and above, applicable from
1.1.2006, corresponding to the scale of pay last held by the employee, if both
parents are alive, and at the rate of 60% if only one ofthem is alive.
III. Disability Pension for Categories B & C
(a) Disability pension would comprise of a service element equal to 50% of
minimum of Pay in the Pay Band plus Grade Payor the minimum Basic"Pay
in the revised Scale in case of HAG and above, applicable from 1-1-2006,
corresponding to the scale of pay last held by the employee, to be reduced
proportionately, if the employee did not have required qualifying service for full
pension, plus disability element equal to 30% of the same minimum basic pay, for
100% disability.
(b) For disability less than 100%, disability element shall be reduced proportionately.
In cases of disability pension where permanent disability is not less that 60%, the
disability pension (i.e. total of service element plus disability element) shall not be
less than 60% of the minimum of pay in the Pay Band plus Grade Payor the
minimum basic pay in the revised Scale of pay in case of HAG and above,
corresponding to the scale of pay last held by the employee, subject to a minimum
ofRs. 7000/- per month.
IV. Disability Pension for Category D
(a) Disability pension would comprise of a service element equal to 50% of minimum
of Pay in the Pay Band plus Grade Pay/minimum Basic Pay in the revised Scale of
Pay in case of HAG and above, applicable from 1.1.2006, corresponding to the
scale of pay last held by the employee subject to proportionate reduction in case
his qualifying service up to the deemed date of retirement falls short of full
qualifying service and disability element equal to 30% of the same minimum of
Pay in the Pay Band plus Grade Pay/minimum Basic Pay in the revised Scale of
Pay, subject to the condition that the aggregate of service and disability element
shall not be less than 80% of the minimum of Pay in the Pay Band plus Grade
Pay/minimum Basic Pay, in case of HAG and above, applicable from 1.1.2006,
corresponding to the scale of pay last held by the employee, for 100% disability.
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(b) For lower percentage of the disability, proportionate reduction would be made in
disability element as provided in OM dated 3.2.2000 as amended vide O.M.
No.45/3/2008-P&PW (F) dated 18.11.2008
V. Disability Pension for Cases under Category E
(a) Disability pension would comprise of a service element equal to 50% of minimum
of Pay in the Pay Band plus Grade Payor the minimum Basic pay in the revised
Scale of pay in case of HAG and above applicable from 1-1-2006, corresponding
to the scale of pay last held by the employee subject to proportionate reduction in
case his qualifying service upto deemed date of retirement falls short of full
qualifying service and disability element equal to the same minimum of pay in the
Pay Band plus Grade Payor the minimum Basic Pay in the revised Scale of Pay in
case of HAG and above, corresponding to the scale of pay last held by the
employee, for 100% disability subject to the condition that the aggregate of service
and disability elements shall not exceed the minimum of Pay in the Pay Band plus
Grade Pay/minimum Basic Pay in the revised Scale of Pay, in case of HAG and
above, applicable from 1.1.2006, corresponding to the scale of pay last held by the
employee, for 100% disability.
The condition that the aggregate of service and disability elements shall not exceed
the minimum of Pay in the Pay Band plus Grade Pay/minimum Basic Pay in the
revised Scale of Pay, in case of HAG and above, applicable from 1.1.2006,
corresponding to the scale of pay last held by the employee, for 100% disabilitystands
withdrawn w.e.f. 1.7.2009.
(b) For lower percentage of the disability, proportionate reduction would be made in
disability element as provided in OM dated 3.2.2000 as amended vide O.M.
No.45/3/2008-P&PW (F) dated 18.11.2008.
3. After the revised pension/family pension has been calculated in accordance with the
methods indicated in (A) & (B) above, the higher of the two shall be granted as revised
pension w.e.f. 1.1.2006.
4. All other terms and conditions in the O.M. dated 3.2. 2000, as amended vide O.M.
No.45/3/2008-P&PW (F) dated 18.11. 2008 shall remain unchanged.
5. This issues with the concurrence of the Ministry of Finance, Department of
Expenditure D.O. NoA03/EV/2010 dated 28.7.2010.
6. In so far as persons belonging to the Indian Audit & Accounts Department, these
orders issue after consultation with the Comptroller & Auditor General of India.

(Tripti P Ghosh)
Director
Tele: 24624802
To
All Ministries/Departments of the Government of India as per standard distribution
list.
Copy to President's Secretariat, Vice President's Secretariat, Prime Minister's
Office, Cabinet Secretariat, Supreme Court of India, C&AG, UPSC, etc. as per
standard endorsement list.

Revised DA for Govt.servants drawing pay as per 5th CPC

Revised DA for Govt. servants drawing pay as per 5th CPC

Due date for filing income tax returns extended

Due date for filing income tax returns for A.Y. 2010-11 /

Financial Year 2009-10 extended from 30/9/2010 to 15/10/2010

Order under Section 119 of the Income Tax Act, 1961
On consideration of the reports of disturbance of general life caused due to floods and heavy rains, the Central Board of Direct Taxes, in exercise of powers conferred under section 119 of the Income Tax Act, 1961, hereby extends the due date of filing of returns of income for the Assessment Year 2010-11 from 30-09-2010 to 15th October 2010. Accordingly the due date for Tax Audit report u/s 44AB of the Income Tax Act is also extended to 15th October 2010.

Road Show for promoting PLI/RPLI business

PLI/RPLI meeting at Jagadalpur,Nimakhandi on 15-09-2010,
addressed by Shri S K Kamila, PMG

PLI Day Observed on 15-09-2010

A Grand and Unique Road Show has been organised by the Berhampur Division for promoting PLI/RPLI business. The Road Show was flagged off by Shri S K Kamila PMG Berhampur at 10-20 AM at the Berhampur HO premises . There was a gathering of Hundreds of participants and media persons .

Take Benefits of
Postal Life Insurance and Rural Postal Life insurance Scheme

Ø Postal Life Insurance (PLI) and Rural Postal Life Insurance(RPLI) covers life risk.
Ø PLI is open for employees of all Central and State Government Departments, Nationalized Banks, Public Sector Undertakings, Local Bodies like Municipalities and Zilla Parishads, Educational Institutions aided by the Government etc. Golden opportunity for Gana Sikshak/Sikshya sahayaka/Para Teachers.
Ø RPLI is open for the ruralites.
Ø Create opportunities for wise investments while also covering the risk of life.
Ø Covers the risk from the first premium deposit/acceptance of policy.
Ø Age between 19 to 55 years can avail these facilities.
Ø Money back policies (AEA) are also available.
Ø Low premium(total deposit amount is almost less than the sum assured whereas others taking more and giving attractive gifts from your money).
Ø High bonus(Average bonus for sum assured of ì 1,00,000/- per annum in PLI is ì.7000/- and RPLI is ì.5500/-).
Ø Fixed bonus for any term(variable bonus according to terms in other insurance sectors).
Ø Terminal bonus is also payable.
Ø Spouse(not employed) can avail the facility of high bonus in PLI by purchasing joint life insurance(yugal-Surakshya) policy.
Ø Rebate facility for advance premium deposit.
Ø Loan up-to 90% can be taken with paying low interest.
Ø Premium can be deposited any post offices all over India without opt for transfer.
Ø Facility of income tax rebate under 80-C of the income tax act.
Ø Paid-up policy also earn bonus.
Ø It is also more benefit than other schemes like (RD/FD/TD etc).

Stepping up of pay of Sr.Direct recruitees with Junior Direct recruitees appointed on or after 1.1.2006

The Department of Posts vide its letter No. 1-9/2010-PCC (Pt) dt. 14.09.2010 has ordered for stepping up of pay of

senior direct recruitees with that of junior direct recruiteees.
Order produced below.

Shree Vinayaka Chaturthi Greetings

Shree Vinayaka Chaturthi Greetings

postalinfo wishes a happy and enjoyable

Vinayaka Chaturthi

MACP- Clarifications

MACP- Clarifications

No. 35034/3/2008-Estt (D)
Government of India
Ministry of Personnel, Public Grievances & Pensions
Department of Personnel & Training
Establishment (D)

North Block, New Delhi,
Dated : 9^thSeptember, 2010

OFFICE MEMORANDUM

Subject: MODIFIED ASSURED CAREER PROGRESSION SCHEME (MACPS) FOR THE CENTRAL GOVERNMENT CIVILIAN EMPLOYEES - CLARIFICATIONS REGARDING.

The undersigned is directed to invite reference to the Department of Personnel and Training Office Memorandum of even number dated the 19th May, 2009 regarding the Modified Assured Career Progression Scheme (MACPS). Consequent upon introduction of the Scheme, clarifications have been sought by various Ministries / Departments about certain issues in connection with implementation of the MACPS. The doubts raised by varlous quarters have been duly examined and point-wise clarifications have accordingly been indicated in the Annexure.

2 The MACPS should strictly be Implemented in keeping wlth the Department of Personnel and Training Office Memorandum of even number dated 19/05/2009 read with the aforesaid clarifications (Annexure).

3. All Ministries / Departrnents may give wide circulation to the contents of this O.M. for general guidance and appropriate action in the matter.

4. Hindi version would follow.

s/d
(Smita Kumar)
Director (Estt.I)

Annexure

[Reference:- Office Memorandum No.35034/3/2008-Estt.(D) dated 07.09.2010]

S.No	Point of doubt	Clarification
1.	1 Whether the Pay Band would change in the hierarchy of Pay Bands & Grade Pay on grant of the benefits under MACPS?	Yes. The upgradations under MACPS is to be granted in the immediate next higher grade pay in the hierarchy of recommended revised pay (band and grade pay as prescribed in the CCS, (RP) Rules, 2008.
2.	Whether the benefits of MACPS would be allowed to the Government servants who have been later on inducted in the Organized Group “A” Service	No. The benefits under MACPS is not applicable to Group ‘A’ officer of Organised Group ‘A’ Services, as the officer under Organized Group ‘A’ Services have already been allowed panty of two years on non-functional basis with the officers of Indian Administrative Service (IAS)
3.	How will the benefits of ACP be granted if due between 01.01.2006 and 31.08.2008?	The new MACPS has come into existence w.e.f. 01.09.2008. However, the pay structure has been changed w.e.f. 01.01.2006. Therefore the previous ACPS would be applicable in the new pay structure adopted w e f . 01.01.2006. Para 6.1 of Annexure-1 of MACPS is only for exercising option for coming over to the revised pay structure and not for grant of benefits under MACPS. The following illustrations would explain the position: (A) In the case of isolated post: Date of appointment in entry Grade in the pre-revised pay scale of Rs.4000-6000: 01.10.1982 1st ACP granted on 09.08.1999 : Rs.4500-7000 (pre-revised) 2nd ACP due on 01 10 2006 : Rs.5000-8000 (pre-revised) [revised PB-2 Grade Pay of Rs.4200] 3rd financial upgradation under the MACPS would be due on 01.10 2012 (on completion of 30 years of continuous regular service) in the immediate next higher grade pay in the hierarchy of recommended revised pay band and grade pay i.e. Grade Pay of Rs.4600 in PB-2. (B) In the case of normal promotional hierarchy: Date of appointment in entry Grade in the pre-revised pay scale of Rs.5500-9000: 01.10.1982 1st ACP granted on 09.08.1999 : Rs.6500-10500 (pre-revised) 2nd ACP due on 01.10.2006 (as per the existing hierarchy) : Rs.10000-15200 (pre-revised). Therefore, 2nd ACP would be in PB-3 with Grade Pay of Rs.6600 (in terms of hierarchy available): 3rd financial upgradation under MACPS would be due on 01.10.2012 in the immediate next higher grade pay in the hierarchy of recommended revised pay band and grade pay of Rs.7600.
4.	Whether the benefits of MACPS would be granted from the date of entry grade or from the date of thew regular servlce/approved service counted under varlous service rules	The benefits under MACPS would be available from the date of actual joining of the post in the entry grade.
5.	In a case where a person is appointed to an ex-cadre post in higher scale on deputation followed by absorption. whether the period spent on deputatlon perlod would be counted as continuous servlce in the grade or not for the purpose of MACPS	(i) Where a person is appointed on direct recruitment/deputation basis from another post in the same grade, then past regular service as well as past promotions/ACP, in the earlier post, will be counted for computing regular service for the purpose of MACPS in the new hierarchy. (ii) However, where a person iS appointed to an ex-cadre post in higher scale initially on deputation followed by absorption, while the service rendered in the earlier post, which was in a lower scale cannot be counted, there is no objection to the period spent initially on deputation in the ex-cadre post prior to absorption being counted towards regular service for the purposes of grant of financial upgradation under MACPS, as it is in the same Pay band/grade pay of the post.
6.	Whether the pay scale/grade pay of substantive post would be taken into account for appointment/selection to a higher post on deputation basis or the pay scale/grade pay carrying by a Government servant on account financial upgradation(s) under ACP/MACP Scheme	The pay scale/grade pay of substantive post would only be taken into account for deciding the eligibility for appointment/selection to a higher post on deputation basis.
7.	In a case where 1st/2nd~ financial upgradations are postponed on account of the employees not found fit or due to departmental proceedings, etc. whether this would have consequential effect on the 2nd/3rd financial upgradation or not.	Yes. If a financial upgradation has been deferred/postponed on account of the employee not found fit or due to departmental proceedings, etc.. the 2nd/3rd financial upgradations under MACPS would have consequential effect. (Para 18 of Annexure-1 of MACPS referred).
8.	In a case where the Government servant have already earned three promotions and still stagnated in one grade for more than 10 years, whether he would be entitle for any further upgradation under MACPS	No. Since the Government servant has already earned three promotions, he would not be entitled for any further financial upgradation under MACPS.
9.	Whether the pre-revised pay scale of Rs.2750-4400 in respect of Group ‘D’ non matriculate employees, would also be taken as merged to grade pay of Rs.1800 for the purpose of MACPS in view of merger of pre-revised pay scales of Rs.2550-3200, Rs.2610-3540, Rs.2610-4000 and Rs.2650-4000, which have been upgraded and replaced by the revised pay structure of grade pay of Rs.1800 in the pay band PB-1.	Yes
10.	If a Govt Servant on deputation earns upgradation under MACPS in the parent cadre, whether he would be entitled for deputation (duty) allowance on the pay and emoluments granted under the MACPS or not?	No. While eligibility of an employee for appointment against ex-cadre posts in terms of the provisions of the RRs of the ex-cadre post will continue to be determined with reference to the post/pay scale of the post held in the parent cadre on regular basis (and not with reference to the higher scale granted under ACPS/MACPS). such an officer, in the event of his selection, may be allowed to opt to draw the pay in the higher scale under ACP/MACP Scheme without deputation allowance during the period of deputation, if it is more beneficial than the normal entitlements under the existing general order regulating pay on appointment on deputation basis.
11.	Since the pay scales of Group “D” employees have been merged and placed in the Grade Pay of Rs.1800, whether they are entitled for grant of increment @ 3% during pay fixation at every stage.	Yes. On the analogy of point 22 of Annexure-1 of MACPS, the pay of such Group “D” employees who have been placed in the Grade Pay of Rs.1800 w.e.f. 01.01.2006 shall be fixed successively in the next three immediate higher grade pays in the hierarchy of revised paybands and grade pays allowing the benefit of 3% pay fixation at every stage.

Holiday on account Idul Fitr

Holiday on account Idul Fitr

Orissa Postal Circle will observe holiday on account of Idul Fitr on 10.09.2010 (Friday). Earlier notification for observing the holiday on 11.09.2010 is changed in accordance with the clarification issued by the Secretary, CGEWCC, Bhubaneswar basing on the decision of the Govt. of Orissa to observe holiday on 10.09.2010.

Happy Idul Fitre

Postalinfo wishes a Happy and enjoyable Idul Fitre to all its viewers

Revision of Grade Pay of Group-D staff on TBOP/BCR

Revision of Grade Pay on
Acquiring TBOP/BCR by Group-D staff after 6th CPC

The Department of Posts has issued orders on 06.09.2010 clarifying that the erstwhile Group Ds now MTS in PB1 with GP Rs,1800/- as on 1.1.2006 may be allowed GP of Rs 1900 & 2000 on getting TBOP & BCR respectively during the period 01.01.2006 to 31.08.2008.

The order is produced below:

No. 1-20/2008-PCC (Ptl
Government of India
Ministry of Communications & IT
Department of Posts
(Pay Commission Cell)
Dak Bhawan, Sansad Marg, New Delhi -110116

All Heads of Circles, Dated: 06.09.2010

Subject: CONFERMENT OF FINANCIAL UPGRADATIONS UNDER TBOP/BCR/ACP1/ACP2 TO THE ERSTWHILE GROUP D NOW CLASSIFIED AS MULTI TASKING STAFF GROUP DURING THE PERIOD FROM 01.01.2006 TO 31.08.2008
The Government considered the recommendations made by 6th CPC concerning Assured Career Progression Scheme vide Sub Para (iii) of Para 4 of Part A of Resolution No. 1/1/2008-IC dated29.08.2008 and notified vide Gazette Notification, Extraordinary Part I Section I No. 304 dated 29th Aug 2008. The contents of the accepted recommendation are reproduced below:-"the grade pay shall change at the time of financial up-gradation under this scheme. The grade pay given at the time of financial up-gradation under ACPS will be the immediate next higher grade pay in the hierarchy of the revised pay bands and grade pay being recommended. Thus, grade pay at the time of financial up-gradation under ACPS can, in certain cases where regular promotion is not between two successive grades, be different than what is available at the time of regular promotion. In such cases, the higher grade pay attached to the next promotion post in the hierarchy of the concerned cadre/ organization will be given only at the time of regular promotion."
2. In the light of the decision of the Government as aforesaid, it is clarified that erstwhile Group 0 now classified as Multi Tasking Staff Group C covered by ACP Scheme of Aug, 99 & having been allowed GP of Rs. 1800 in Pay Band of Rs. 5200-20200 (PB-1) would be eligible to Grade Pay of Rs. 1900 & GP Rs. 2000 on conferment of first and second financial up-gradations respectively during the period from 01.01.2006 to 31.08.2008 subject to fulfillment of prescribed terms and conditions.

3. The issue of conferment of Grade Pays at the time of grant of financial up-gradations under TBOP/BCR to erstwhile Group D officials covered by TBOP/BCR Scheme now classified as Multi Tasking Staff Group C having been allowed GP of Rs. 1800 from 01.01.2006 has been considered by the Department on the analogy of a similar decision taken with regard to the cadre of Postman & notified under No. 1-9/2008-PCC dated 22.12.2008 and in particular the decision of the Government concerning ACPS, which is also a scheme of financial up-gradations; and it has now been decided that the erstwhile Group 0 in GP of Rs. 1800 as on 01.01.2006 and classified as Multi Tasking Staff Group C covered by TBOP/BCR scheme (exclusive to the Department) may also be allowed GP of Rs. 1900 & GP of Rs. 2000 while allowing TBOP & BCR respectively during the period from 01.01.2006 to 31.08.2008 subject to fulfilment of prescribed terms and conditions.

This issues with the approval of Secretary (Posts).

(Surender Kumar)
Assistant Director General (GDS/PCC)

Child Care Leave can be availed even if there is balance of EL

Child Care Leave can be availed of , even if there is balance of Earned Leave.

As per DO PT memo no.13018/2010-Esrtt(Leave) dated 07-09-2010, CCL can be granted even if there is balance of EL and on the following conditions.

i) CCL may not be granted in more than 3 spells in a calendar year.

(ii) CCL may not be granted for less than 15 days.

(iii) CCL should not ordinarily be granted during the probation period except in case of certain extreme situations where the leave sanctioning authority is fully satisfied about the need of Child Care Leave to the probationer. It may also be ensured that the period for which this leave is sanctioned during probation is minimal.

The order is produced below:

No. 13018 /1/2010-Estt. (Leave)Government of IndiaMinistry of Personnel, P.G. and Pensions

(Department of Personnel & Training)

New Delhi, the 7th September, 2010

Office Memorandum

Sub: Child Care Leave in respect of Central Government employees as a result of Sixth Central Pay Commission recommendations - Clarification regarding

The undersigned is directed to say that this Department has been receiving representations from Government Servants through various quarters like the Public Grievances Cell/Associations etc requesting to review the decision to allow Child Care Leave (CCL) only if the employee has no E.L. at her credit.

2. This Department's O.M. No.13018/2/2008-Estt.(L) dated 11/09/2008 regarding introduction of Child Care Leave in respect of Central Government employees and subsequent clarifications vide O.Ms. dated 29/9/2008, 18/11/2008 and 2/12/2008 were reviewed.

It has now been decided in consultation with Department of Expenditure, to delete the condition that CCL can be availed only if the employee concerned has no Earned Leave at her credit, subject to the following conditions:- (i) CCL may not be granted in more than 3 spells in a calendar year.

(ii) CCL may not be granted for less than 15 days.

(iii) CCL should not ordinarily be granted during the probation period except in case of certain extreme situations where the leave sanctioning authority is fully satisfied about the need of Child Care Leave to the probationer. It may also be ensured that the period for which this leave is sanctioned during probation is minimal.

3. It is reiterated that the leave is to be treated like Earned Leave and sanctioned as such.

4. These orders take effect from 1.9.2008. Earned Leave, if any, availed by women employees before availing CCL subsequent to the issue of the OM 13018/2/2008-Estt.(L) dated 18/11/2008 may be adjusted against CCL, if so requested by the employee. 5. Hindi version will follow.

(Simmi R.Nakra)Director

Govt. servants at the verge of retirement shouldnot be transferred,CAT

Govt. servants at the verge of retirement shouldnot be transferred,CAT

Central Administrative TribunalPrincipal Bench, New Delhi.
OA-1965/2010
New Delhi this the 1st day of September, 2010.
Hon ble Sh. N.D. Dayal, Member(A)
1. Sh. S.K. Chopra, D-14, Lajpat Nagar-II, New Delhi-110024.
2. Sh. P.B. Vijay Kumar, B-34, Pandara Road, New Delhi-110003.
3. Sh. Harvinder Singh, Aged I-18 IIIrd Floor, West Patel Nagar, Delhi. . Applicants
(through Sh. K.C. Mittal with Sh. M.K. Bhardwaj, Advocate)VersusUnion of India & Ors. through :
1. The Secretary, Ministry of Health & Family Welfare, Nirman Bhavan, New Delhi.
2. The Joint Secretary, Ministry of Health & Family Welfare, Nirman Bhavan, New Delhi.
3. The Director General of Health Services, Nirman Bhawan, New Delhi.
4. The Director (CGHS), Nirman Bhawan, New Delhi. . Respondents
(through Sh. VSR Krishna with Sh. K.M. Singh for Sh. R.N. Singh, Advocate)

Order (Oral)
The three applicants in this O.A. who are Administrative Officers are aggrieved by the order dated 04.06.2010 (Annexure A-1 page-33) by which they have been transferred and relieved from Delhi with effect from the same date to report for duty at Chennai, Hyderabad and Pune respectively. They have further impugned Office Order dated 04.04.2007 (Annexure A-1A page-34) transferring the applicants along with three others on the recommendations of the Transfer Committee constituted by OM dated 11.8.2004. It is submitted that when the order dated 04.04.2007 was issued the applicants had approached the Tribunal in OA-598/2007 in which the following directions were passed on 26.09.2007:- 14. In view of the above, OA is disposed of with a direction to the respondents to consider the representation of the applicants, if the same is made within one month from the date of receipt of a copy of this order. The respondents would pass a reasoned and speaking order within a period of one month thereafter after taking into consideration the judgment passed in their OA. Till then, applicants should not be relieved as the transfer order dated 4.4.2007 has been stayed on 16.4.2007. No costs.
2. An order was issued by the respondents on 07.05.2008 (page-37) rejecting their representations in the light of transfer policy dated 11.8.2004 as no reason and justification was found to review the transfer orders. The applicants once again came before the Tribunal in OA No. 1013/2008 which was decided on 04.11.2009 with the following directions:- 15. Considering the facts and circumstances of the case and in views of the analysis and findings in Para 14 above, I come to the considered conclusion that action of the Respondents is violative of the Guidelines and resultantly the orders dated 7.5.2008 passed by the Respondent-3 are quashed and set aside. The Respondents are also directed to keep the order dated 4.4.2007 in abeyance with the liberty to review and examine the transfer/posting of the Applicants along with others as per the extant Guidelines. Resultantly, in above terms the Original Application is allowed. In view of the typical nature of the case, there is no order as to cost.
3. Thereafter by an order dated 22.12.2009 at page-277 applicants No.1 and 3 appear to have been temporarily deployed from CGHS Delhi to DGHS in Hospital Cell. Subsequently, by an order dated 04.06.2010, copy of which has been enclosed with MA-1599/2010, the respondents having accepted the recommendations of the Transfer Committee that the earlier transfer order dated 04.04.2007 may be implemented, reiterated the transfer orders. In the MA a prayer was made that the applicants should be allowed to discharge their duties in Delhi as their relief was not valid.
4. On 08.06.2010 the Tribunal issued notice in the present OA and directed that the applicants may not be relieved, if they have not already been relieved, till 15.06.2010. It is seen from the Memo dated 16.06.2010 and 17.06.2010 enclosed with MA-1599/2010 that the applicants applied for medical leave but were ordered to report to the places of transfer as they were already relieved. Certain documents were filed by the applicants on 02.07.2010 with MA-1645/2010 such as rotational transfer policy and O.M. dated 30.09.2009 relating to posting of husband and wife at the same station. On 05.07.2010 having considered the prayer in MA-1599/2010 and the fact that the transfer had been stayed by the Coordinate Bench at Bombay in the case of one of the six employees who had been transferred from Pune to Delhi, the Tribunal ordered status quo to be preserved as on that date.
5. It has been submitted on behalf of the applicants that as per order dated 04.06.2010 at page-6 of MA-1599/2010, the Transfer Committee had recommended that the applicants were due to retire on superannuation within two years and as per transfer guidelines they could not be normally disturbed. But the Committee observed that they were transferred earlier by the order of 04.04.2007 and the same could not be implemented on account of stay by the Tribunal. The Committee therefore recommended that the earlier transfer order of 04.04.2007 may be implemented. As such the impugned transfer order is a revival by the Transfer Committee of the earlier transfer order dated 04.04.2007. It is argued that in view of the order dated 09.08.2010 passed by this Tribunal in OA-1454/2010 (copy produced in court) such an earlier transfer order cannot survive after a subsequent transfer order has been passed because the two cannot coexist at the same time. It has been emphasized that the Transfer Committee has violated the transfer policy which stipulates that officers who are due for retirement on superannuation within a period of two years should not be normally disturbed. Admittedly the three applicants are due to retire next year in April, July and August respectively. It is argued that there is no discussion in the order dated 04.06.2010 as to why, despite such beneficial provision in the policy the Committee still recommended the transfer. It appears that this has been done because the order dated 04.04.2007 was issued earlier when they had more service, but it could not be implemented due to stay granted by the Tribunal. It is stated that even the reasons put forward by the applicants in their representations have not been discussed except to say that they were not found to be genuine meriting consideration. The public interest and administrative exigencies requiring such transfer have also not been explained, nor is it clarified how there has been no change in the same despite a lapse of 3 years time.
6. The further argument put forward has been based upon the averments in Para-5S of the OA and the O.M. dated 30.09.2009 at Annexure A-9 (page-273), which inter-alia prescribes that the guidelines for posting of husband and wife at the same station had been reviewed and it was decided that when both spouses are in the same Central Service or working in same department and if posts are available they may mandatorily be posted at the same station. My attention has been drawn to Para-7 of the counter-affidavit wherein the respondents have denied the stand taken by the applicants stating only that the instructions are in the nature of guidelines and cannot be a ground for interference in transfer orders. Details of the service and place of work of the spouses of the applicants have been provided by the applicants with an additional affidavit filed later with leave of the Court.

7. It is urged that as per Rule 255(1) contained in Swamy s GFR in the Chapter on Establishment, a report of transfer is required to be signed both by the relieved and relieving government servants. Also, as per Rule 255 (2) where transfer of charge involves assumption of responsibility for cash, stores, etc., the relevant record and accounts have to be closed with signatures of both the relieved and relieving employees and irregularities, if any, have to be brought to notice. By reference to the observations of the Tribunal in Para-12 of OA-598/2007 and para 5 of DGHS Circular at page 279 it is contended that the applicants dealt with cash handling, purchases of over Rs. 50 to 60 lacs and needed some time for handing over charge and yet they were ordered as relieved with the transfer order itself.
8. Thus it has been concluded that the respondents have not applied their mind to properly consider the case of the applicants contrary to the directions of the Tribunal resulting in the issue of the impugned transfer orders which reflects malice in law on their part to transfer the applicants once again even after the lapse of so many years.
9. The learned counsel for the respondents has vehemently argued that the applicants have an All India Transfer liability being Group-B officers. The policy in respect of transfers has been meticulously followed and the Transfer Committee has considered the applicants case in detail. The applicants have been posted in Delhi for long years and since they occupy sensitive posts it is not permissible for them to continue endlessly thereon, particularly in view of the orders of Central Vigilance Commission in that regard. The Transfer Committee has made its recommendations in accordance with the directions of the Tribunal. The applicants have been relieved by the impugned order and the requirement of handing over valuables, though important, would not overcome the same. Therefore, the transfer order dated 04.06.2010 cannot be faulted. In fact, the transfer of the different officers is inter-linked because there are some going out of Delhi whereas others are coming to Delhi. The transfer order issued on 04.04.2007 would not be affected by O.M. dated 30.09.2009 which was issued subsequently, and which conflicts with the place/station tenure and limited extension prescribed in the transfer policy. It is pointed out that no material has been placed on record providing details of the postings of the spouse in Delhi but despite opportunity no response has been given to the additional affidavit filed later by the applicants.
10. It appears that an additional-affidavit had been filed on 12.08.2010 also by the applicants with a prayer for initiation of contempt proceedings against the respondents because it was alleged that show cause notices dated 09.08.2010 were issued by the respondents asking the applicants to explain why disciplinary action should not be initiated for violating the transfer orders dated 04.06.2010, since they had already been relieved and the interim order dated 08.06.2010 only said that they may not be relieved if they had not already been relieved. A status quo was ordered by the Tribunal on 05.07.2010 but it was ignored. This affidavit has been filed on 12.08.2010. After that final adjudication of this OA has been pressed on the next two dates viz 18.8.2010 and 19.8.2010. No opportunity was given for written reply. As such, no view is expressed thereon.
11. I have considered the submissions made by both sides. The learned counsel have taken me through the relevant records. This is not a case where transfer order dated 04.04.2007 has been superseded by a separate and distinct order. Instead, it is the same order of 04.04.2007 that has once again been recommended to be implemented. This was accepted by the competent authority resulting in the issue of impugned transfer and relieving order dated 04.06.2010 at page 33. It is noticed that neither in OA 598/2007 nor in OA 1013/2008 were any directions given setting aside the transfer order dated 04.04.2007. As such, the reliance placed on the order dated 09.08.2010 passed by this Tribunal in OA 1454/2010 would not be of assistance to the applicants.
12. It is observed that the OM dated 30.9.2009 not only provides for posting of husband and wife at the same station if they are in the same Central Service or working in the same department and if posts are available, but it also takes care of situations in which a husband and wife may be in different services/Departments/PSUs and lays down the arrangements to be made in such cases, not necessarily with a posting at the same station. The O.M. further envisages that the authorities would need to be approached so that appropriate steps could be taken. From the additional affidavit filed in this regard by the applicants, it is observed that no husband and wife seem to be in the same Central Service, or working in the same Department nor has any claim been made in it to that effect. There is also no mention in the affidavit that the applicants/spouse have addressed any representation or request to the authorities for relief under this OM explaining how and under which clause they are eligible.

13. While my attention has been drawn to the order dated 04.06.2010 by which the recommendations of the Transfer Committee have been accepted, no report of the Transfer Committee itself carrying its recommendations has been brought to notice. Therefore, going by the details contained in the order of 04.06.2010, I find that the contentions raised against the acceptability of the recommendations of the Transfer Committee carry force in so far as there is no discussion of the reasons for rejection of the representations by reference to the grounds taken therein, nor is it clarified as to what were the administrative exigencies and public interest which weighed with the Committee at this point in time to recommend implementation of the transfer order dated 04.04.2007. The intervention of the Tribunal by which the transfer order remained unimplemented for over three years could hardly be a ground to justify the recommendation. It is not the case of the respondents that there is anything adverse against the applicants owing to which their shifting is necessary on administrative grounds.
14. It is noticed that the validity of the transfer policy dated 11.08.2004 has been upheld by the Tribunal in the earlier OA 1013/2008 as per observations in Para-7 thereof and the liability for transfer on an All India basis has been affirmed. Even in the earlier OA-598/2007 no challenge to the transfer guidelines could succeed. Admittedly, the applicants have had very long station tenures at Delhi and even in the post of Administrative Officer. But they are now due to retire by the middle of next year. Therefore, the provision in the transfer policy not to disturb those who have less than two years for superannuation becomes relevant to their case. My attention has not been drawn to any material on record which might reveal the purpose that is expected to be served by such a short tenure at the new places of posting. Merely because the applicants have a long stay and the transfer order could not be implemented so far would not by itself constitute sufficient reason. There is an objective based on considerations of welfare behind such provision in the transfer policy as it would enable a person about to retire after a long and devoted service to make arrangements for settling down thereafter with his family, acquire a house if not already done etc. This would take a reasonable period of time and two years has been considered appropriate. It is also not in dispute that the applicants were holding posts in which they had the charge of valuables and the procedure laid down in the GFR Rules pointed out on behalf of the applicants and noticed above was important. If so, it is not clarified as to how the relief of the applicants without complying with these Rules was justified. If irregularities or discrepancies are discovered later the consequences would surely not be in the interest of the applicants or the respondents either. The time taken in completion of required formalities may further reduce the actual period of service at the place of transfer.

15. It is well settled that transfer is an incidence of service and ordinarily the court would not interfere because no one can expect to continue at the same station forever and it is the prerogative of the administrative authorities to decide as to who is to be posted where. However, in view of the aforesaid reasons discussed in paras 13 and 14, I am not persuaded that the respondents have been able to justify the impugned order of transfer of the applicants which is, therefore, set aside. No costs.
(N.D.Dayal)Member (A)/vv/

SERVICE DISCHARGE BENEFIT SCHEME (SDBS) FOR THE GRAMIN DAK SEVAKS

ORDERS ISSUED ON

SERVICE DISCHARGE BENEFIT SCHEME for GDS

SERVICE DISCHARGE BENEFIT SCHEME (SDBS) FOR THE GRAMIN DAK SEVAKS
The Department of Posts has issued orders vide letter no. 6-11/2009-PEII dated 1.9.2010 .
Salient Features of the Scheme:-
1.The discharge benefits schem is in lieu of pensionary benefits and the existing severance amount scheme. There is no change in Ex-gratia gratuity.
2. This scheme is optional for the existing GDS employees and compulsory for those entering into service from 1.1.2011 .The GDS will be eligible for the Scheme after completion of one year of successful service.
3. The GDS who are left with only three years or less service shall not be eligible.
3.On opting to new scheme by existing GDS , the severance amount @ Rs.1500 per annum for every completed years of service will be added to the accumulated contributions at the time of discharge for annuitization.
4. Govt shall contribute Rs200/-
5. No recovery from GDS.
6.The contributions shall be credited to the Trustee bank designated by the PFRDA.
7. Not eligible during Put off duty periods, Provisional appointments and substitutes.
8. On promotion, the accumulations shall be transferred under New Pension Scheme.
9.On attaining the age of 58,the GDS can withdraw 20% of the accumulation.
10. At the time of discharge 60% will be paid. 40% shall be invested for purchasing a Life Annuity from Insurance Company.
11.On removal & dismissal no amount will be paid.
12. Option should be given before 30.9.2010.

The Govt. order is produced below:

Service Discharge Benefit Scheme (SDBS) for the Gramin Dak Sevaks
working in the Department of Posts.

No.6-11/2009-PE-II Government of India
Ministry of Communications & IT
Department of Posts
(Establishment Division)
Dak Bhawan, Parliament Street
New Delhi-110001
1st September 2010

All Chief Postmaster General
Postmaster General
General Manager (Finance)
Directors of Accounts (Postal)

Sub: Introduction of a new Service Discharge Benefit Scheme (SDBS) for the GraminDak Sevaks working in the Department of Posts.

Sir/Madam,


You may be aware that the Pension Fund Regulatory & Development Authority (PFRDA) has launched a New Pension Scheme called NPS-Lite for the benefit of Common man and workers in unorganized sectors. Using the same platform of NPS-Lite, a proposal for introduction of Service Discharge Benefit Scheme (SDBS) for the benefit of the Gramin Dak Sevaks (GDS), working in this Department, on monthly contribution basis (from Department's side only) has been under examination and consideration in this Department for quite some time. The Proposal has been approved by the Government for introducing Service Discharge Benefit Scheme (SDBS) for the Gramin Dak Sevaks in the Department of Posts, throughout the country. This scheme will, however, be offered in lieu of the existing Severance Amount scheme on an optional basis for the existing Gramin Dak Sevaks while it will be mandatory for the new Gramin Dak Sevaks entering into the service with effect from 1-1-2011. The existing scheme of payment of Ex-gratia Gratuity to the Gramin Dak Sevaks shall, however continue of the existing terms and conditions without any change,

2. The salient features of the proposed Service Discharge Benefit Scheme (SDBS)
are as under:
ELIGIBILITY TO JOIN THE SDB SCHEME

All regularly appointed Gramin Dak Sevaks, who have been selected after due process in accordance with the Service & Employment Rules and after rendering one year's satisfactory service, are eligible to join the scheme. The existing Gramin Dak Sevaks who are left with three years or less service as on 01-01-2011, shall not be eligible to join the Service Discharge Benefit Scheme (SDBS).

OPTION FOR THE EXISTING INCUMBENTS
The existing regularly appointed Gramin Dak Sevaks on the date of notification of the Service Discharge Benefit Scheme (SDBS), shall have option either to switch over to the new Service Discharge Benefit Scheme (SDBS) or to continue in the existing Severance Amount Scheme. In case they opt to join the Service Discharge Benefit Scheme (SDBS), the Severance amount accrued till the date of their joining, @ Rs.1500 for every completed year of service till their enrolment will be added to the accumulated contributions at the time of discharge for annuitization.
NEW ENTRANTS

The New Gramin Dak Sevaks, appointed on or after the date of introduction of the Service Discharge Benefit Scheme (SDBS), shall mandatorily have to get themselves enrolled under the new Scheme (SDBS). The will not be entitled to receive the benefit of severance amount.
CONTRIBUTION
Only the Government shall contribute @ Rs.200 per month for each enrolled Gramin Dak Sevak. The Gramin Dak Sevaks shall not be required to make any contribution from their side under the scheme. The contributions made by the Department shall be credited to the Trustee Bank designated by the Pension Fund Regulatory & Development Authority (PFRDA) and invested through Pension Fund Managers(PFMs) designated by the PFRDA.
However, no such contribution/subscription shall be made by the Department in respect of the Gramin Dak Sevaks, who are placed 'Put off" duty or unauthorizedly absent. Similarly, the provisionally appointed Gramin Dak Sevaks or substitutes engaged for leave periods of the regular GDS, etc., are also not eligible for joining the Service Discharge Benefit Scheme (SDBS).

ON APPOINTMENT/ABSORPTION OF A GRAMIN DAK IN A REGULAR DEPARTMENTAL POST

The Gramin Dak Sevaks, who are enrolled under this Service Discharge Benefit Scheme(SDBS), on their absorption/appointment in the Department against any regular Departmental posts, shall have to quit the Service Discharge Benefit Scheme (SDBS) and to seek transfer of the accrued accumulations under the SDBS till their date of absorption/regular appointment to a Departmental posts, to their new account under the New Pension Scheme for Departmental employees, already in existence, for which he/she shall become eligible on such regular appointment to a Departmental post. Such transferred funds/accumulations shall then be regulated / invested under the New Pension Scheme.

NODAL AGENCY

The pension Fund Regulatory Development Authority (PFRDA) is the Nodal Agency and Central Record Keeping Agency (CRA) appointed by the PFRDA will maintain the data/records as well as upload/transmit the data to the Trustee Bank and also advise the Trustee Bank to transfer the funds to the relevant Pension Fund Manager (PFM) for investment purposes.

ENROLMENT AND ASSIGNING PERMANENT RETIREMENT ACCOUNT NUMBER (PRAN)

(i) The Gramin Dak Sevaks opting to come under the new
Service Discharge Benefit Scheme (SDBS), shall have to submit an application in the prescribed proforma for their enrolment in the Service Discharge Benefit Scheme (SDBS). Such applications for enrolment will be sent to the Postal Divisional Office concerned by the Sub Divisional Inspector/ASPOs., duly attested and verified as required.

(ii) The Divisional Heads (Director / Sr./Supdt. of Post offices
will collect all such applications, and ensure that the applications are complete in all respects and forward them to the Central Record Keeping Agency's (CRA) Facilitation Centers for enrollment and issue of digitized card containing inter alia Permanent Retirement Account Number (PRAN) for Gramin Dak Sevak concerned. The list of Facilitation Centres of Central Record Keeping Agency (CRA) is attached, to which the Applications of Gramin Dak Sevaks who opt to join the Service Discharge Benefit Scheme (SDBS), are to be sent,

(iii) The Gramin Dak Sevaks opting for enrollment under the new SDBS, shall also be requited to open a Savings Bank Account in the concerned Post Office and the particulars of such SB Account shall be furnished in the relevant columns of the application form by the GDS.

EXIT FROM THE SERVICE DISCHARGE BENEFIT SCHEME(SDBS)

(i) A Gramin Dak Sevak, if he so wishes to exit at any point
of time after attaining the age of 58 years, he can withdraw 20% of the accumulations and has to invest the 80% of accumulations for purchase of Life Annuity from any of the Life Insurance Company authorised by Insurance Regulatory & Development Authority (IRDA) The Department shall not make further contributions once he exits from Service Discharge Benefit Scheme (SDBS)
(ii) At the time of discharge from service also, the Gramin
Dak Sevak would be required to invest a minimum of 40% of accumulations to purchase a Life Annuity from any of the authorised Life Insurance Company duly approved by the Insurance Regulatory & Development Authority (IRDA). The remaining amount i.e. 60% of the accumulations can be withdrawn.
(iii) However there shall be no restriction on purchase of life
annuity exceeding 40% of their accumulations in the fund. In other words, the Gramin Dak Sevak, discharged on completion of his services may invest in the Life Annuity even more than the minimum required 40% if he/she so desires.
DISMISSAL/FEMOVAL FROM SERVICE
If a Gramin Dak Sevak enrolled as a member of Service Discharge Benefit Scheme (SDBS) is removed/ dismissed from service in consequence of a disciplinary proceeding, he forfeits his past service and benefits of the Service Discharge Benefit Scheme (SDBS). On the other hand, the Department reserves the right to claim refund of the contributions made in respect of such Gramin Dak Sevak till his date of dismissal/ removal and to credit it to the Government accounts. He will also be not entitled to receive the Severance Amount and Ex-Gratia Gratuity if otherwise were admissible to him/her.
CHARGES FOR DIGITIZATION AND ANNUAL SERVICING CHARGES
The Department will bear the cost of preparation of digitized cards and also Annual Service Charges of the accounts of enrolled Gramin Dak Sevaks in the Service Discharge Benefit Scheme (SDBS).
3. The following course of action is required to be taken before launching and notifying the scheme.
Step-1
1)Obtaining options from the existing Gramin Dak Sevaks. Those who have opt to join the Service Discharge Benefit Scheme (SDBS), they have to submit on application form for registration (NL SL). The Divisional Heads (Sr./Superintendent of Post Offices) will circulate the scheme amongst all the regularly appointed Gramin Dak Sevaks and obtain options in the prescribed format and also applications from those who opt to join the Service Discharge Benefit Scheme (SDBS). The Sub-Divisional Inspectors and Assistant Superintendent of Post Offices have to be made responsible for disseminating the information and also helping the Gramin Dak Sevaks in filling the option form and also the application for registration.
1) For the Gramin Dak Sevaks Mailman working in RMS units, they will be attached to the designated Postal Division for purposes of collection centers. The concerned Divisional Heads of RMS units shall obtain the Applications from the opted GDS Mailman and forward them to the designated Postal Unit for consolidation and for onward submission to the Central Record Keeping Agency (CRA) Facilitation Centre.

2) The options of Gramin Dak Sevaks who do not intend to join the Service Discharge Benefit Scheme (SBDS) have to be filed separately in a Guard File at Divisional Offices for reference at the time of discharge/ death for payment of severance amount.

3) The Divisional Heads (Director / Sr./Superintendent of Post Offices) have also to obtain applications in prescribed format from the new entrants of Gramin Dak Sevaks who have been recruited on or after the date of introduction of Service Discharge Benefit Scheme (SDBS) (after rendering one year service) and send the same to the concerned Central Record Keeping Agency (CRA) after due verification of Customer details for Registration and issue of digitized card.

Step-2
All the Postal Divisional offices (Senior Superintendent of Post offices) are required to enroll as Collection Centres (NLCC) and every Postal Division has to submit an application form in the format (NL N3) for registration with Central Record Keeping Agency (CRA) of Pension Fund Regulatory & Development Authority (PFRDA). These applications for registration have to be sent to concerned Director of Accounts (Postal) (designated accounting authority) for attestation by 15.09.2010
Step-3
All the Directors of Accounts (Postal) are designated as Accounting Authorities and Aggregator Offices. They have to register as Aggregator Offices (NLAO) by submitting an application in the prescribed form (NL N2). This application form (NL N2) along with applications of Collecting Centres (NLCC) received from Divisional Heads (Senior Superintendent of Post offices) after due attestation have to be submitted to Directorate by 25-09-2010
Step-4
The Postal Directorate will be the Overseeing office and it will register with Central Record Keeping Agency (CRA) by submitting an application in form (NLOO). The applications of Collection Centres (NLCC) and Accounts Offices (NLAO) shall be consolidated and sent to Central Record Keeping Agency (CRA) by the Directorate for purpose of registration.

4. The salient features of the Service Discharge Benefit Scheme (SDBS) as detailed above along with specimen format of application (NL SL) and Collection Centers (NLCC) should be sent to all the Divisional Heads (Sr./ Superintendent of Post Offices) for circulation amongst the Gramin Dak Sevaks working in their Divisions and directing them to submit an option on or before 30.09.2010. Option format is enclosed.

5. If the Gramin Dak Sevaks fail to submit their options by the prescribed date, they will be deemed to have opted to continue in the existing Severance Amount scheme. Option exercised once shall be final and cannot be revised at any later date. For the Gramin Dak Sevaks mailman working in the RMS units, the option will be obtained from them by the concerned Divisional Head (Director / Sr./ Superintendent of RMS) and send the applications in NLSL format after due authorization to the designated Postal Division.

6. The Gramin Dak Sevaks who opt for the Service Discharge Benefit Scheme (SDBS) have to submit their applications in the format NL SL filling the same and submit to Divisional Superintendent of Post Offices for verification of the customer details and for authentication and certification. The Gramin Dak Sevaks opt to join the Service Discharge Benefit Scheme(SDBS) will have to open a Savings Bank Account in the concerned Post Office and the particulars of the Account Number have to be mentioned in the respective columns of application. The applications received from the Gramin Dak Sevaks have to be sent to concerned Central Record Keeping Agency (CRA) Facilitation Centers for registration, assigning and generation of Permanent Retirement Account Number (PRAN) and issue of digitized cards to the enrolled Gramin Dak Sevak subscribers. The list of Facilitation Centres of Central Record Keeping Agency (CRA) duly mapped Division-wise to which the applications are to be sent for each Circle is enclosed. It should be ensured that, the applications are properly verified and sent in bundles to the designated Central Record Keeping Agency (CRA) facilitation centre. Each bundle has to contain 50 applications with an inventory indicating the name of Gramin Dak Sevaks, designation etc.

7. Before launching the Service Discharge Benefit Scheme (SDBS) and issuing formal notification by the Directorate, all the Divisional Heads (Director /Sr./Superintendent of Post offices) will designate a Nodal Officer for this purpose for obtaining options and collection of applications in format NL SL and for registration of Collection Centers (Divisional Office).
8. The following documents are enclosed:
1) Options format to be obtained from Gramin Dak Sevaks
2) Subscriber's registration form (NL S1)
3) Collection Centers Registration Form (NLN3)
4) Account Offices Registration Form (NLN2)
5) List of Facilitation centres of Central Record Keeping Agency (CRA) for sending filled in application forms by Divisions.

9. Time Schedule for completion of the process prescribed is as below:

Course of action and Time Schedule by which action to be completed.
1. Collection of Options from Gramin Dak Sevaks & Obtaining applications from willing Gramin Dak Sevaks to join Service Discharge Benefit Scheme(SDBS)
30-09-2010
2. Despatch of Applications obtained from Gramin Dak Sevaks to the concerned facilitation centres of Central Record Keeping Agency (CRA) by the Divisional offices.
10-10-2010
3. Despatch of Application form NL-CC by Divisional heads to concerned DA(P)
15-09-2010
4. Despatch of completed and authorised NL-CC Application and NL-AO applications to Directorate by DAP 25-09-2010

10. The Circle Office will also designate a Nodal officer for overseeing the above activity and for interacting with the Directorate. After the expiry of last date fixed for obtaining applications, the Circle office will collect the information from the respective divisions and forward the compliance report in the following format to reach Directorate by 10-10-2010.
(1)Sl.No. (2),Name of Division(3) No. of Gramin Dak Sevks opted for joining the Service Discharge BenefitScheme(SDBS)(4)No. of Gramin Dak Sevaks opted for continuing in the severance amount scheme.(5)No. of Gramin Dak Sevaks who have not submitted options but deemed to have opted to continue in the severance amount scheme.

11. The General managers(FA)/Director of Accounts Posts will be also designate a Nodal officer for obtaining the applications from the postal divisions (Collection centre) and for forwarding the applications after due outhorization along with the application of DAP in form NL—AO to Directorate by 25-09-2010 positively.

12. The formal notification for introducing Service Discharge Benefit (SDBS) Operating and accounts Procedure will be issued separately. The contributions for opted Gramin Dak Sevaks will be done only after issue of formal Notification and issue of instructions from Directorate.

13. The receipt of this letter may kindly be acknowledged to the ADG (Establishment).

Yours faithfully,
(A.K. Sharma)
Dy. Director General (Estt)